Office Assistant, Administration

Key Areas of Responsibilities Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance Sort items to be delivered according to the delivery route Plan and follow the most efficient routes for delivering goods Data entry on incoming and outgoing postage / courier items Sort and distribute incoming mail to departments Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily Special duty / ad-hoc logistic tasks during Forum or office event Perform bank-in duties Collect / deliver physical shares to / from CCASS & Computershare Scan Account Opening Document to DMS Operate office equipment and facilities, i.e. photocopying, binding Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc Daily meeting room set up & reinstating Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc Regular sanitization of public area, refill of hand sanitizers Requirements Minimum 1 year of relevant experience Secondary school or above Assigned job to be completed successfully on time Learn to prioritize routine tasks and ad-hoc job assignment Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team Learning new skills or improve existing ones in order to adapt to the changing work environment Learn effective computer skills on data processing & OA system Provide friendly and efficient services to internal / external parties Proficiency in Cantonese or Mandarin is preferred Stay informed on CITIC CLSA Job Opportunities Not the right fit? You can create a job alert to receive our latest job openings that meet your interest.